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Registrar Records

 Collection — Multiple Containers
Identifier: UASC.UA.013

Scope and Contents

The Registrar Records include textual materials related to student enrollment, coursework, and registration at the University of Texas at Tyler from 1973-2014. The collection includes catalogs, academic calendars, registration forms, student publications, commencement brochures, newsprint course schedules, schedule planning graphs, handbooks, directories, program brochures, internal policy documents, fact books, joint studies program guides, and select administrative correspondence.


  • Creation: 1973-2014
  • Creation: Majority of material found in 1979-2011
  • Other: Date acquired: 2012-04-15


Conditions Governing Access

Because of the administrative nature of these records, some materials may be restricted in accordance with university policy and applicable law. Please contact the repository for more details.

Biographical or Historical Information

The Office of the Registrar, originally named the Office of Admissions and Records was among the first departments established at Tyler State College in 1973. Owen Robert Marsh, Ed.D., served as the inaugural Dean of Admissions and Records. Dr. Marsh continued in this role through the transition from Tyler State College to Texas Eastern University in 1975 and from Texas Eastern University to University of Texas at Tyler in 1979. Martha D. Wheat, B.S., joined the University in 1982 as Director of Admissions (replacing the Office of Admissions and Records). Dr. O. Robert Marsh returned in 1983 under a new title, Registrar. Dr. Marsh served as the Registrar until 1992. From 1992-1994, Ms. Wheat continued to serve as the Director of Admissions in the absence of a registrar. Martha Wheat was promoted to Director of the newly formed Office of Admissions and Records in 1994 where she remained until 2000. Nina Rogers served as University Registrar from 2000-2006. In 2006, the Office of Registrar joined the Department of Enrollment under the leadership of Dean Jim Hutto. Candice Garner served as Associate Dean of Financial Aid and Registrar. Latonya McCoy joined the university as the Registrar in 2010 under the Department of Enrollment Management and Marketing, led by executive director Candice Lindsey (Garner) and Assistant Vice President John C. Hutchins. Sonja Morale became interim registrar in November 2010. Ms. Morale was named registrar in January 2011, under the office of Enrollment Management, Marketing and Customer Service. The Office of Enrollment Management, Marketing, and Customer Service was renamed Office of Enrollment Management under the Student Enrollment, Retention, and Success unit in 2013.Note written by Samantha Winn


17.20 Linear Feet

22 standard document boxes, 1 oversized document box, 1 oversized folder. other_unmapped

3.00 Linear Feet

1.00 Folders

1.00 Boxes

9.20 Linear Feet

2.00 Linear Feet

Language of Materials



The Registrar records are arranged in three series, reflecting the three institutional identities of the University: Tyler State College (TSC) from 1973-1975, Texas Eastern University (TEU) from 1975-1979), and University of Texas at Tyler (UT Tyler) from 1979-present. Subseries are generally arranged in order of material type with the exception of Series III, Subseries A: Registrar Files. This subseries represents the core of the collection and original order has been maintained. It is in reverse chronological order with a variety of materials. The remaining materials generally arrived in groups of like materials or in accession with no discernible order. The collection arrangement is as follows: Series I: TSC   A. Schedules of Classes   B. Catalog Copy   C. Commencements   D. Directories   E. Handbooks Series II: TEU   A. Schedules of Classes   B. Catalog Copy   C. Commencements   D. Directories   E. Handbooks Series III: UT Tyler   A. Registrar Files   B. Joint Studies Programs   C. Calendars   D. Catalogs   E. Commencements   F. Directories   G. Fact Books   H. Handbooks   I. Schedules of Classes   J. Student Materials   K. Audiovisual Materials

Source of Acquisition

Received from the Registrar's Office in a number of installments beginning in 2012.

Method of Acquisition

This collection is comprised of four accessions. The primary accession, UA.2013.004, came to the UASC as part of a general University Archives accession previously stored at the Physical Plant building. This group of materials was separated from the rest of the general UA accession in June 2013 to be interfiled with four boxes obtained from the Office of Registrar in Spring 2012 (UA.2012.001). The third accession (UA.2013.005) consisted of four boxes delivered by the Office of Registrar in July 2013. Finally, select materials relating to the Registrar Records were removed from accession UA.2013.010, two boxes from the Office of Institutional Analysis, on July 25, 2013. A representative of the Office of Institutional Analysis delivered ten additional items for accession UA.2013.010 on August 2, 2013. For each accession, duplicate materials, materials not created by or pertaining to UT Tyler, and a small extent of student and faculty records were deaccessioned in compliance with the UT Tyler records retention schedule.

Related Materials

Brochures, posters, and mailers relating to registration and admissions may be found in the Marketing and Communications records, University Archives and Special Collections Department, Robert R. Muntz Library, University of Texas at Tyler, Tyler, Tx, USA.

Separated Materials

Complete student newspapers were removed from the collection. Items were stored with existing Patriot Talon materials where necessary, or deaccessioned if duplicated.

Samantha Winn
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Code for undetermined script
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Repository Details

Part of the The University of Texas at Tyler University Archives and Special Collections Department Repository